For example, I have a task reminding me to take receipts out of our checkbook so I don't let scraps of paper build up in my wallet and cluelessly empty our checking account because I bought too many zombie-themed comic books one month, not that I have ever done such a thing, ha ha ha *cough*. Some tasks are due on specific days each week, while others fall into more of an “every so often” category. Many of my tasks are recurring-blog posts that are due each week, for instance-so for those I start selecting the Repeat Every … option and pick the appropriate interval of time.Īfter I've been working with due dates for a few days, I realize I can customize the way tasks repeat. I start assigning due dates, which is easy enough: just click the task, open the inspector, and click in the Due field to assign a date and time. Now that I've got my tasks all squared away into projects and contexts, it's time to add info to the tasks so they're more meaningful to me. This will change the way your tasks are styled (in my document, remaining tasks become blue instead of gray) it's just another way to organize your info. Click on a project, open the inspector, and click the Single Actions icon under Type. You can, however, specifically tell OmniFocus that something is not a project if you like. This is just what seems to be most useful for my working style, maybe because I have more ongoing activities than I do projects with steps towards completion. If you take a look at my OmniFocus document, you'll notice that the projects I've created are more categories (or buckets) than anything else-they don't have a beginning and an end. That might explain my approach to projects, which a couple people asked about. (BTW: has anyone written Doing Things Half-Assed yet? I would totally read that.) Which is good for me, since just between you and me I started reading Getting Things Done but got sidetracked by something shiny about halfway through. I know there's that helpful book and everything, but the nice thing about OmniFocus is that it's flexible-you don't have to be a hardcore GTD person to benefit from it. It's amazing how much there really is to this app, and I think one of the biggest challenges to making the most of it all is figuring out what sorts of options work best for you. I've been using OmniFocus pretty diligently for a couple weeks now and I'm still learning new stuff every day. Hello! Welcome to the second article in an ongoing series documenting my experiences using OmniFocus as a task manager n00b. 2014 UPDATE: In OmniFocus 2, we changed terminology from “start date” to “defer date”.
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